Meeting Information

Time	11:00 AM - Noon US Central Time
Web	https://www2.gotomeeting.com/join/321520850
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Access Code	321-520-850

Participants

Susan Ruland (Unlicensed)

Ben Craker (Unlicensed)

Nikki Marshall

Jessica Trites Rolle

R. Andres Ferreyra (Unlicensed)

Stuart Rhea (Unlicensed)

Agenda/Minutes

#	Topic (Leader)	Desired Outcome Pre-Meeting Notes and Links to Supporting Resources	Meeting Minutes
1	Anti-Trust (Project Manager or Meeting Facilitator)	Each participant indicates that he/she understands and agrees to abide by the AgGateway Antitrust Policy, or leaves the meeting.	All agreed to abide by antitrust guidelines.
2	Minutes Taker	A minutes taker has been selected.	Jessica Trites Rolle will take minutes.
3	Meeting Minutes	Unapproved minutes of previous meetings are approved. 2020-03-19 Communications Sub-Committee Meeting	M/S/P
4	Open Tasks	Susan Ruland (Unlicensed) will finalize the Ag Lab/Soil Testing flyer R. Andres Ferreyra (Unlicensed) to complete ADAPT Timescopes Implementation Note Jessica Trites Rolle investigate what we needed on the Materials Dev List item "ADAPT Capture Crop Rotation" Jessica Trites Rolle to review this page as a layperson/potential user to determine if the ADAPT versioning, breaking changes, and release timing (so companies have a clear timeline so they know good times to implement (e.g., don't wait b/c think it will change 'soon')) guidance makes sense OR should be updated/enhanced with pictures/graphics R. Andres Ferreyra (Unlicensed) and DANIEL DANFORD to discuss this Materials Dev List item: "Guide to business and developer information/tools (e.g., where to find, what is available, where to check for more info) - companies need to understand the package of materials and tools available and how to use in one guide document/page." Documentation \| Data Model Jessica Trites Rolle - contact Nathan Stein, Pix4D, to discuss Nathan or Pix4D (re)joining	ADAPT Capture Crop Rotation is to show how ADAPT can be used to do this task. R. Andres Ferreyra (Unlicensed) noted this is related to plantback restrictions. He's working on products now, and will consider this. Jessica Trites Rolle reviewed ADAPT versioning page. May need a few updates. Stuart Rhea (Unlicensed) will update today. R. Andres Ferreyra (Unlicensed), Stuart Rhea (Unlicensed) and DANIEL DANFORD talked about item from materials dev list. Review work is underway.
5	Pending Action List	Communications Sub-Committee Pending Materials Development List Review list again and add new items (if any) Identify priorities from pending materials list and move to the next agenda as action items For website redesign (carried forward from 2019 calls): Susan Ruland (Unlicensed) to consider how to tie 'sets' of information together in new website structure (concept of "I want to do x, so I should look at A, B, and D pages or documents")
	Current Activity Key Discussion Items	Finalized Ag Lab/Soil Testing flyer Timescopes Implementation Note Guide to business and developer information/tools Revisit Infographic discussion from 3/19 - Make this a priority item to produce? Notes from 3/19: Infographics and accompanying stories with targeted audiences in mind. DANIEL DANFORD noted that we need to start sooner than later - critical in this down economy with budget-cutting, cancellations, virtual-only conferences, etc. DANIEL DANFORD and R. Andres Ferreyra (Unlicensed) noted we need to continue to propose and write papers for conference submission as usual, even if conferences are not in person. The opportunity to share the great work of AgGateway is too important not to continue. "What AgGateway has accomplished and connected" AgGateway Stakeholders and Deliverables Map v2.pdf "What AgGateway is/does (vs what it is NOT/does NOT do)" Turn these into one-page or two-page doc that show the work AgGateway does, all the areas it touches and the cost-benefit of EACH action - the VALUE proposition in detail and story form: For the Infographic portion, use illustrator to create In the supporting 'story' portion, give detail that tells the cost-benefit Can use for current members and new/recruitment - people are looking at budgets and costs in closer than ever, we need to defend our value!	Susan Ruland (Unlicensed) will review to see if the Lab/Soil flyer can be posted as-is for now, and will do updates after as necessary. R. Andres Ferreyra (Unlicensed) and the soils group are working to get others involved (sign off on IP, etc.), so having this posted will help. Timescopes still in progress Infographic one and two page docs - key for keeping AgGateway in member budgets Refresh ADAPT website? Make it match the public AgGateway site? Review the site on the next call.
6	Event Calendar and Speaking Engagements	Communications Sub-Committee Conference/Event DRAFT Calendar 2020 Review calendar, add any new items (virtual or potential future in-person conferences) Jessica Trites Rolle and Susan Ruland (Unlicensed) - Discuss how to integrate this conference and event tracking (speaking, exhibiting, etc.) calendar into the Communications Committee and AgGateway SmartSheet calendars	Keep separate list so we can track when people are speaking/hosting booth at an event with notes about what they need for that conference/event? Yes, and if someone is speaking about AgGateway in some manner, will make sure that conference/event is on the main calendar. Will take this to the Communications Committee. Due this month: ASABE paper on soils (Corina Ardelean and R. Andres Ferreyra (Unlicensed) working on) - may request proofreading assistance ASABE paper on PAIL implementation (usual team plus someone from ASABE and Irrigation Consortium)
8	New Business	Discuss items not covered above.
9	New Tasks	The group has reviewed what tasks were assigned during the meeting.
10	Next Meeting	The group agrees to the next meeting date and time. Need to set meeting series (frequency, day/time)	Will schedule reoccurring every other week at 11 a.m. Central
11	Adjournment	The meeting is adjourned.	02 Apr 2020 at 11:54 a.m. US Central Time