2020-09-03 Communications Committee Meeting


All Members List
(present or not present)
Members Present
Non-Members Present

(*Voting companies/** alternates)

Time1:00 pm CT (Chicago)
Web (Screen Sharing)


Audio (VOIP/Phone)

United States: (571) 317-3116 (see meeting invite for other countries)

Access Code





Topic / Leader

Desired Outcome

Pre-Meeting Notes and Links to Supporting Resources

Meeting Minutes



Introduce any new participants on the call.

Susan Ruland (Unlicensed) is the acting chair. If you are interested in becoming the chair or co-chair, please speak up or feel free to contact Susan anytime.



Everybody agrees to the Antitrust Guidelines.

AgGateway Antitrust Guidelines

All agreed.

Minutes Taker 

Approval of Prior Meeting Minutes / Susan Ruland (Unlicensed)

Minutes from July: 2020-07-07 Communications Committee Meeting

Will approve next meeting since only three of us were on this call.

New Vision, Mission and Value Statements / Susan Ruland (Unlicensed)Discussion to inform the committee.

Vision Mission Values - Final 8-28-20.docx

Reviewed attached document.


Activity Update / Susan Ruland (Unlicensed)

  • September newsletter
  • Updated "Activity Summary" (under Current Portfolio on website)
  • Strategic planning (2021-25), member webinars
  • Social media check-in
  • Annual Conference
  • Awards program
  • Annual Report
  • Question for discussion:
    • Data Linking group - description?

Sept newsletter is going out.

Current portfolio: Susan is working on updating activities document on the website.

Communication will go out in the next week or two giving webinar dates.

Check calendar for social media.

Annual conference: no registration date yet.

Awards: Susan is working on Ron Storms (taking nominations), will probably talk to steering committees about other awards.

Annual report: will make sure an electronic .pdf available when everyone signs into annual conference.

Data linking group: needs a description of the group; Jessica said it started as traceability/in-field, but has evolved. Susan sent an email to Joe Tevis to get a description.


Materials Development Communications Sub-Committee/ Jessica Trites Rolle

  • Graphic explainer video 
  • Susan has drafted 2 scripts to help explain in 30 sec or less who AgGateway is, what we do, why it is important.

"This is my AgGateway" Discussion

  • Update Susan's testimonial sheet and add a short 'my AgGateway' statement starter/prompt
  • Identify a few long-time volunteers from different sectors to give a single sentence answer to the prompt
  • Use in social media, as a sidebar quote in newsletters, etc.

What if - business processes - 2020-08-13 edit.docx

What if - interoperability - 2020-08-13 edit.docx


Newsletter Planning  

Newsletter Articles - October Issue

Due September 22


  1. Virtual Annual Conference in November
  2. New Member Article
  3. Columns from Loyola, Conny - Europe, Latin America
  4. News from Meet-ups/Working Groups/Portfolio Management Center
  5. AGIIS/Member Services: Chris CrutchfieldJosh Wall (Unlicensed)l / Nikki Marshall

No other updates.


Group Updates

Open floor - anyone can share an update of what is happening in other areas of AgGateway where they're working. Also, determine if Communications can provide assistance.

No updates

 New Business  

Other Discussion Items / Susan Ruland (Unlicensed)

  • For other committee members to address topics not covered above.
 Meeting Wrap Up  

Next Meeting 

  • Next Committee meeting: October 1, 1:00 pm CT (Chicago)

1:34pm central

  • Active Action Items 

Date AssignedAction ItemDue DateComments/Status