2020-09-03 Communications Committee Meeting

Owned by Susan Ruland (Unlicensed)
Last updated: 2020-09-03 by Nikki Marshall



Participants


All Members List
(present or not present)
Members Present
Non-Members Present

Susan Ruland (Unlicensed)

Nikki Marshall

Jessica Trites Rolle




(*Voting companies/** alternates)


Time1:00 pm CT (Chicago)
Web (Screen Sharing)

https://global.gotomeeting.com/join/648284773


Audio (VOIP/Phone)

United States: (571) 317-3116 (see meeting invite for other countries)

Access Code

648-284-773

Contact:



#

Time

Topic / Leader

Desired Outcome
Pre-Meeting Notes and Links to Supporting Resources

Meeting Minutes

0

Welcome

Introduce any new participants on the call.

Susan Ruland (Unlicensed) is the acting chair. If you are interested in becoming the chair or co-chair, please speak up or feel free to contact Susan anytime.

1


Antitrust 

Everybody agrees to the Antitrust Guidelines.

AgGateway Antitrust Guidelines

All agreed.
2

Minutes Taker 


Nikki
3
Approval of Prior Meeting Minutes / Susan Ruland (Unlicensed)

Minutes from July: 2020-07-07 Communications Committee Meeting

Will approve next meeting since only three of us were on this call.

4
New Vision, Mission and Value Statements / Susan Ruland (Unlicensed)Discussion to inform the committee.

Vision Mission Values - Final 8-28-20.docx

Reviewed attached document.


5

Activity Update / Susan Ruland (Unlicensed)

  • September newsletter
  • Updated "Activity Summary" (under Current Portfolio on website)
  • Strategic planning (2021-25), member webinars
  • Social media check-in
  • Annual Conference
  • Awards program
  • Annual Report
  • Question for discussion:
    • Data Linking group - description?

Sept newsletter is going out.

Current portfolio: Susan is working on updating activities document on the website.

Communication will go out in the next week or two giving webinar dates.

Check calendar for social media.

Annual conference: no registration date yet.

Awards: Susan is working on Ron Storms (taking nominations), will probably talk to steering committees about other awards.

Annual report: will make sure an electronic .pdf available when everyone signs into annual conference.

Data linking group: needs a description of the group; Jessica said it started as traceability/in-field, but has evolved. Susan sent an email to Joe Tevis to get a description.




  6

Materials Development Communications Sub-Committee/ Jessica Trites Rolle

  • Graphic explainer video 
  • Susan has drafted 2 scripts to help explain in 30 sec or less who AgGateway is, what we do, why it is important.

"This is my AgGateway" Discussion

  • Update Susan's testimonial sheet and add a short 'my AgGateway' statement starter/prompt
  • Identify a few long-time volunteers from different sectors to give a single sentence answer to the prompt
  • Use in social media, as a sidebar quote in newsletters, etc.

What if - business processes - 2020-08-13 edit.docx

What if - interoperability - 2020-08-13 edit.docx


7

Newsletter Planning  


Newsletter Articles - October Issue

Due September 22

Title/SubjectAuthor

  1. Virtual Annual Conference in November
  2. New Member Article
  3. Columns from Loyola, Conny - Europe, Latin America
  4. News from Meet-ups/Working Groups/Portfolio Management Center
  5. AGIIS/Member Services: Chris Crutchfield / Josh Wall (Unlicensed)l / Nikki Marshall


No other updates.

8


Group Updates

Open floor - anyone can share an update of what is happening in other areas of AgGateway where they're working. Also, determine if Communications can provide assistance.


No updates

9
 New Business  


Other Discussion Items / Susan Ruland (Unlicensed)

  • For other committee members to address topics not covered above.
None
10
 Meeting Wrap Up  


Next Meeting 

  • Next Committee meeting: October 1, 1:00 pm CT (Chicago)


Adjournment / Susan Ruland (Unlicensed)


1:34pm central


  • Active Action Items 

Date AssignedAction ItemDue DateComments/Status