PAC New Member Engagement

Participants: Jeremy W Wilson, Ben Craker (Unlicensed), R. Andres Ferreyra (Unlicensed), Shannon Haringx (Unlicensed)

DISCUSSION:

• Need a way for new PAC members who are not part of the usual suspects to engage and participate.
• Suggestion: create a list of specific tasks people can do to contribute where needs exist and track in the kanban board. Multiple JIRA projects, multiple kanban boards for each product/project.
• How to align people with the right projects/products when they become engaged?
  
  
• Proposed Onboarding Process: 
  • Newcomer is directed to Shannon Haringx (Unlicensed) who then engages a usual suspect to help with next steps (initial go to person will be R. Andres Ferreyra (Unlicensed)).
  • Initial onboarding session with one of the usual suspects to walk them through the various projects under the Precision Ag Council.  
  • Once they identify an area of interest, setup a deeper dive with the project owners to walk them through the Implementation Materials Matrix (or something similar) giving an overview of each of the products. (This may be able to be accomplished in project overview session.)
  • Once they identify a specific area of interest, setup a deeper dive into the products of interest. (This may be able to be accomplished in the product overview session.)
  • Maintain a list of tasks within each product (kanban board) that need resources to engage and assign one or more tasks to the newcomer to ensure continued involvement
  • Assign a mentor to periodically touch base with newcomer to ensure they are continuing engagement and have an understanding of what is going on within respective projects/products
  • Ensure newcomer is included in conference calls (responsibility of scrum master)
  • Each product team maintains a list of members on home page - be sure newcomer is added (responsibility of scrum master)
  • Get newcomer added to respective mailing lists (responsibility of scrum master)