2019-04-05 PAC Communications Team Meeting

Owned by Jessica Trites Rolle
Last updated: 2019-04-05

Meeting Information

Time

10:00 - 11:00 AM US Central Time

Web

https://www2.gotomeeting.com/join/321520850

Phone
  • Everywhere: VOIP
  • Australia: +61 2 9087 3605
  • Austria: +43 (0) 7 2088 1403
  • Belgium: +32 (0) 28 08 4294
  • Canada: +1 (647) 497-9351
  • Denmark: +45 (0) 69 91 88 64
  • Finland: +358 (0) 942 41 5780
  • France: +33 (0) 170 950 592
  • Germany: +49 (0) 811 8899 6902
  • Ireland: +353 (0) 14 845 978
  • Italy: +39 0 699 36 98 81
  • Netherlands: +31 (0) 208 080 381
  • New Zealand: +64 (0) 9 909 7888
  • Norway: +47 21 03 58 98
  • Spain: +34 955 32 0845
  • Sweden: +46 (0) 313 613 557
  • Switzerland: +41 (0) 435 0167 09
  • United Kingdom: +44 (0) 20 3535 0610
  • United States: +1 (619) 550-0006
Access Code321-520-850

Agenda/Minutes

#

Topic (Leader)

Desired Outcome
Pre-Meeting Notes and Links to Supporting Resources

Meeting Minutes

1

Anti-Trust (Project Manager or Meeting Facilitator)Each participant indicates that he/she understands and agrees to abide by the AgGateway Antitrust Policy, or leaves the meeting.All agreed to abide by antitrust guidelines.
2Minutes TakerA minutes taker has been selected.
Jessica Trites Rolle will take minutes.
3Meeting Minutes

Unapproved minutes of previous meetings are approved.

2019-03-22 PAC Communications Team Meeting

M/S/P

4Old Tasks review

Jessica Trites Rolle - learned that Johnny no longer with FMH. FMH did not implement any of the PICS image cleaning process.

However, once Nathan Stein and his new company, PIX4D, are members, we will have new options for a PICS case study. They've implemented in their product, so we can review exactly how they implemented and use that to tweak the PICS format and guidelines to ensure the guidelines are extremely clear. May have other companies that will implement also.

5Current Activity

Implementation Notes

Soil Testing Standardization working group

  • Need flyer for 'what the group is working on'

ADAPT - news articles, flyers

  • Show difference between ADAPT and ISO 11783 XML and how are meant to work together, not as alternatives to each other
  • "How ADAPT Versioning Works" - explain ADAPT versioning, breaking changes, and release timing so companies have a clear timeline so they know good times to implement (e.g., don't wait b/c think it will change 'soon')
  • FAQs on when to implement
  • Guide to business and developer information/tools (e.g., where to find, what is available, where to check for more info) - companies need to understand the package of materials and tools available and how to use in one guide document/page

Other items

  • Follow-up on potential for PICS case studies
  • Traceability
  • SPADE 1 - 3 wrap-up
  • Other

Discussion

Reviewed the template and decided:

  • Make header portion of the template editable
  • Retitle notes to remove the name of the specific project of tool - title is simply "Implementation Note" (e.g., AgGateway Implementation Note).
  • Replace the portion that says "Note # Volume #" and "Draft Number" with:
    • Note #: tag / tag (where 'tag' is a project, system, or tool, such as ADAPT or PAIL or SPADE or PICS or ContextItems, etc.)
    • v.# | Date (version number, date)
  • Need workflow for implementation note numbering


ADAPT - need to describe the new videos correctly for the newsletter - Susan Ruland (Unlicensed) needs input from Ben Craker (Unlicensed). Longer video is an in-depth tutorial on how to create a plugin (for developers), and the shorter are also focused on developers, but are more 'quick-start' guides.

6Onboarding / Member Engagement

Reaching out to current and new members

Discussion

No discussion

7Event Calendar and Speaking Engagements

PAC Communications Calendar 2019

  1. Identify when to start planning and identifying materials and content/booths/etc for:
    1. ASABE
    2. InfoAg
    3. Agritechnica
    4. Others (see calendar)
  2. Discuss: do we want a targeting/communications strategy for talking to different companies/exhibitors in person at InfoAg or other upcoming events?
  3. Consider creating one or more of the below before mid-year for use at upcoming events (could aid discussions):
    1. Flyers:
      1. Traceability Initiative & CART (streamline processes in farmer businesses)
      2. Precision Ag Council general
      3. Flyer (or other explainer) to address why it’s OK to collaborate with competitors at AgGateway and what makes that acceptable (antitrust, etc.)
    2. Business card-sized promo piece: ask a pain-point question on front, information and QR code on back

Discussion

Agritechnica - AgGateway does not currently have an exhibitor space. More to come once we have the planning document Jim Wilson prepared.

8HOLDING TANK (items to consider in future)


  • ADAPT materials: make sure they show how ADAPT works between ISO and other standards, that it’s a tool to translate and share and standardize, not a new separate standard.
  • Identify audience: target flyers, messages to different groups; also have an overview all-audience flyer
  • Talk to new members: what pain points were they trying to solve that got them to join, and what collateral could we create to help others?

ASABE 2017: Sustainability, Provenance and ADAPT, Compound Identifiers. ASABE 2018: "Fit" paper (where does AgGateway "fit" into the standards space). Were not completed for conference papers, but could consider these journals for publication:

  • Computers & Electronics in Agriculture (ASABE journal) (no fee)
  • Applied Engineering in Agriculture (Elsevier journal) (fee)
  • There's also a Precision Ag journal, but the time frame from submission to publication is too long.

No discussion


KEEP - As update/create flyers or other materials, consider (from 8/28/18 meeting discussion):

Flyer format:

  • Use A4 format for our flyers, include country codes flyer and card phone numbers and country on addresses, and make sure we're being international in all our press. Also be careful about colloquialisms.
  • Use diagrams and pics, not words (words mean something different to different people) – borrow from presentations (ADAPT, CART, traceability, etc.) and make into a professional graphic

Flyer focus: OUTCOMES

9New Business

Discuss items not covered above.

None noted.

10New Tasks

The group has reviewed what tasks were assigned during the meeting.

  • Susan Ruland (Unlicensed) will take the implementation note comments to her team and post the final version to the PAC page with a copy distributed to this group for immediate use with PAIL notes.
11Next MeetingThe group agrees to the next meeting date and time.

 at 10 a.m. US Central Time

12AdjournmentThe meeting is adjourned.

 at 10:40 a.m. US Central Time