2016-10-06 Communications Committee Meeting

Owned by J. Nolfo
Last updated: 2016-10-28 by Natasha Lilly

Participants

All Members List
(present or not present)
Members Present
Non-Members Present

  1. Natasha Lilly* (The Equity - Chair)

  2. J. Nolfo* (BASF - Vice Chair)

  3. Kristin Nottingham* (SSI)
  4. David Craft* (SSI)
  5. Melinda Sposari* (Fertilizer Institute)

  6. Andriana Majarian* (Agrian) 

  7. Brandon Olstad (Unlicensed)* (Claas)
  8. Susan Ruland (Unlicensed)* (AgGateway)

  9. Victoria Peoples* (Bayer)

  10. Jody Costa (Unlicensed)* (Barcoding, Inc.)

  11. Shane Snyder* (Barcoding, Inc.)

  12. Meri (AgGateway)


  1. Natasha Lilly
  2. J. Nolfo
  3. Kristin Nottingham
  4. Susan Ruland (Unlicensed)




(*Voting companies/** alternates)

Time

3-4 PM ET/2-3 PM CT

Web (Screen Sharing)

https://global.gotomeeting.com/join/479193325

Audio (VOIP/Phone)

1 (224) 501-3412 

Access Code

479-193-325 


Contact:


Agenda/Minutes

#

Time

Topic / Leader

Desired Outcome
Pre-Meeting Notes and Links to Supporting Resources

Meeting Minutes

03 min
Welcome & Roll Call - Natasha Lilly


1

2 min
Antitrust / Natasha Lilly


AgGateway Antritrust Guidelines

All agree to the Antitrust Guidelines.
21 minMinutes Taker / 

J. Nolfo willing to agree to take notes.

31 min
Approval of Prior Meeting Minutes / Natasha Lilly

Kristin moves to Approve, Susan seconds. All approved.

4
Review Action Items /  Natasha Lilly 

  • Looking to see where the most updated calendar. Look to see add social@aggateway.org to distribution list for other Councils and other Committees.
  • Member Services has a list of each Council and Committee. Could we send it through to get updates and get social@aggateway.org to each? Trial run to Annual meeting. Natasha going to follow up with Member Services.
  • Newsletter out by end of Week.
  • Reminder for November sent out by Kristin.
  • Natasha provide a review of the new content for Communications Committee website.
    • Susan to add Communications Tools/Resources and 3 year Marketing Plan info.


5

Newsletter Planning – November /  Kristin Nottingham

AgGateway Newsletter Articles
Due DateFriday, October 14th


Title/SubjectAuthor
New Member Article
Natasha Lilly
AgGateway In The News 
Kristin Nottingham
Leadership Profile  
Brandon Olstad (Unlicensed)
AIDC Working Group 
Jody Costa (Unlicensed)
AGIIS
Chris Crutchfield / Former user (Deleted)
Annual ConferenceScott Meredith
NASDA Tonnage Susan Ruland (Unlicensed)
eConnectivity Matters
Wendy Smith (Unlicensed)
ADAPT workshop in EuropeMark Stelford (Unlicensed)


  • Is there a need for an article about the Member Services Live - once per year?
    • Might be part of the AGIIS column
  • New Articles additions:
    • NASDA Tonnage press release (Susan)
    • eConnectivity Matters (Wendy)
    • ADAPT workshop in Europe (Mark Stelford)
  • Pull off Leadership Profile for Nov & Dec
6

Newsletter Planning – December /  Kristin Nottingham

AgGateway Newsletter Articles
Due DateTuesday, November 15th


Title/SubjectAuthor
New Member ArticleNatasha Lilly
AgGateway In The News 
Kristin Nottingham
Leadership Profile  
Brandon Olstad (Unlicensed)
AIDC Working Group 
Jody Costa (Unlicensed)
AGIIS
Chris Crutchfield / Former user (Deleted)
Annual Conference
Scott Meredith
AgGateway Global Jim Wilson
Council updatesKristin Nottingham
Leadership Recognition

Susan Ruland (Unlicensed)

New Videos ArticleSusan Ruland (Unlicensed)


  • New Articles additions:
    • Thank you to sponsors
    • AgGateway Global (Rob & Jim Wilson)
    • Council updates from Annual Meeting (Kristin)
    • Leadership Recognition (Susan)
    • New Videos (Susan)
7
Marketing Plan / Susan Ruland (Unlicensed)

  • Annual Conference Press Release
    • Early Bird Registration ends Next Friday
  • Press Release next week for new Get Connected section (formerly eConnectivity)
    • Susan provided an overview of the new section on the website.
  • New website being worked on with a better format, look and feel.
  • New draft of Communications Plan through 2018 being worked on.
9
Committee Plan / Natasha Lilly


  • Website open discussion - Last half of the year we wanted to focus on website changes
10

Council & Working Group Updates / Kristin Nottingham

  • Seed Council: Natasha Lilly
  • Ag Retail Council:Natasha Lilly, Dave Craft
  • Crop Nutrition Council: Melinda Sposari
  • Specialty Chemical Council: J. Nolfo, Victoria Peoples
  • Crop Protection Council: Victoria Peoples 
  • Precision Ag Council: Brandon Olstad
  • Allied Providers Council: Jody Costa, Shane Snyder
  • SPADE Group: Brandon Olstad
  • SPADE Communications Task Force:Brandon Olstad
  • Grain & Feed Council: Natasha Lilly



11

Committee Leadership Training at Conference
  • Training opportunity on Wednesday, November 9. Marilyn Hunter will be leading a two hour session on the basics of successful committee leadership, including AgGateway process and governance, why the anti-trust acknowledgement is important, and tips for engaging members on calls and in person.
  • This is similar to orientations we’ve provided the council chairs and vice chairs in the past, and we feel it will be beneficial for committee leaders.
  • The skills you’ll pick up in this session will be valuable not only for AgGateway activities but also for any corporate or organizational situation you’re called upon to lead.
  • If you have any questions about this session please feel free to contact Marilyn Hunter or Brent Kemp.
97
Other Discussion Items / Natasha Lilly

  • Review 'New Homepage' for Communications Committee page on call.
  • Request for a Social Media guru to join the committee and become the incoming Vice Chair has been sent out. We will seek this person out at the Annual Conference if we do not get any nominations for this position from now until then.
  • Social Media discussion regarding the Linked In Group posting since the last call.
  • What is the best way to email all the Council and Committee leadership?
98
Next Meeting / Natasha Lilly

  • Communications Committee meeting on Monday 11/7/16 from 3:00 - 4:45 at Annual Meeting.
99
Adjournment / Natasha Lilly

Meeting adjourned at 3:02 pm CT


  • Active Action Items as of 10/6/2016

Date AssignedAction ItemDue DateComments/Status

 

Send an updated copy of 'Communications Committee Homepage' to Susan for review and uploading10/30/2016

Natasha Lilly

Draft has been started but needs reviewed and edited.

 

Natasha Lilly Natasha going to follow up with Member Services on getting Social included into other group and committee emails for meeting updates


Completed after call - There are a lot of emails and this needs discussion as it may not be the best way to get this information.

 

Kristin Nottingham to send reminder out about November Newsletter articles


Completed

 

Susan Ruland (Unlicensed) to add Communications Tools/Resources and 3 year Marketing Plan info on Communications aggateway.org website