Meeting Agenda and Minutes Template

Template Use

  1. Give this page a name according to the format:
    YYYY-MM-DD AgGateway [Group Name] Meeting

  2. Update participants list.

  3. Update meeting logistics (contains sample data)

  4. Update link to prior meeting minutes (topic 4)

  5. Update link to outstanding tasks (topic 5)

  6. Update main topics.

  7. Change meeting adjournment time zone to something other than UTC, if preferred (last topic).

  8. Delete this info panel.

Participants

@Names here

Meeting Logistics

Insert meeting info here or use:

See time and GoToMeeting details on the AgGateway Calendar.

Agenda and Minutes

Antitrust Reminder

  1. Leader: Chair

    1. In all of AgGateway's operations and activities, it must avoid discussions or conduct that might violate applicable antitrust laws, or even appear to do so. To that end, AgGateway has established Antitrust Guidelines, which it has provided to each participant in this meeting. While it is your ultimate responsibility to ensure that your actions comply with applicable antitrust laws, your participation in this meeting is affirmation that you will abide by AgGateway's guidelines.

    2. Antitrust Guidelines

  1. Minutes taker

    1. Leader: Chair

    2. The desired outcome is that a minutes taker is selected.

    3. Minutes:

  2. Quorum

    1. Leader: Chair

    2. The desired outcome is that the chair has reminded the meeting participants what the quorum requirements are and has determined whether a quorum has been achieved.

    3. Pre-meeting notes / references: Quorum Requirements Table

    4. Minutes:

  3. Agenda

    1. Leader: Chair

    2. The desired outcome is that the meeting participants agree to the agenda, adjusting first as required.

    3. Minutes:

  4. Prior unapproved meeting minutes

    1. Leader: Chair

    2. The desired outcome is that the working group has approved all unapproved meeting minutes.

    3. Pre-meeting notes / references:

      1. Link to previous minutes

    4. Minutes:

      1. Moved:

      2. Seconded:

      3. Discussion:

      4. Outcome:

  5. Outstanding Tasks

    1. Leader: Chair

    2. The desired outcome is that the meeting participants understand the status of all tasks outstanding as of the end of the previous meeting.

    3. Pre-meeting notes / references:

    4. Minutes:

Main Topics

Use decide tag for any decisions taken

  1. First Main Topic

    1. Topic Leader:

    2. The desired outcome is that …

    3. Pre-meeting notes and references:

    4. Minutes:

      1. Motion:

        1. Moved:

        2. Seconded:

        3. Discussion:

        4. Outcome:

  2. Second Main Topic

    1. Topic Leader:

    2. The desired outcome is that …

    3. Pre-meeting notes and references:

    4. Minutes:

Closing Topics

Matters arising

  • Minutes:

Tasks assigned during meeting

  • Minutes:

Meeting schedule

  • Minutes: Next meeting on [use “//” shortcut to get date picker]

Adjournment

  • Minutes: Meeting adjourned at HH:MM UTC