Meeting Types

There are two meeting types. See …

Meeting Topic Groups

There are three meeting topic groups:

1. Opening Topics: Topics that occur at the beginning of each administrative meeting.

2. Main Topics: Topics that are specific to the group meeting.

3. Closing Topics: Topics that occur at the end of each administrative meeting.

It occurs to me that we may want to consider adding a fourth topic group: “Regular Updates” or “Recurring Updates”. One-time updates would be included in “Main Topics”.

Meeting Topic Purposes

Each main topic shall be assigned one of the following four topic purposes:

1. DECIDE One or more predetermined decisions need to be made, which require a quorum to be present and a vote taken. Generally a motion will be drafted before the meeting and present in the minutes with placeholders for mover and seconder.

2. PLAN One or more decisions need to be made that don’t require a quorum or a vote.

3. DISCUSS No decisions or planning are envisioned. Just a discussion.

4. INFORM The topic leader will inform the rest of the team about the topic in accordance with the desired outcome. No decisions, planning, or discussions are envisioned beyond a couple of clarifying or elaborative questions.

The applicable Confluence status indicator (the color-coded labels shown above) shall be placed after the topic name in the agenda. (Note: Putting the indicator prior to the topic names complicates copying topics.) The reason for this is to help meeting agenda / minutes reviewers to quickly identify topics that may interest them. This exercise may, along with composing the desired outcome, help the agenda composer think through the purpose of each agenda topic.