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 Participants

Southern States
PresentNameCompany
XBrent KempAgGateway
XGreg FishJacob CrowGROWMARK
XRob BullockSSI
XNatasha LilyThe Equity

Eric HoefingKey Cooperative
XAnn Vande LuneKey Cooperative
XRandy FryCeres Solutions

Jeff GriffethCo-AllianceCharlie Will
XKarla SchillingSSI

Terms:

MSA = Moved, Seconded & Approved

 Meeting Information

 Date
2021-01-07
 Time

9:00 am Chicago

 Web
https://global.gotomeeting.com/join/885610629
 Phone

+1 (646) 749-3129

 Access Code
885-610-629

Purpose of meeting: The Ag Retail Meet Up will inform members on the state of current work; identify industry pinch points that can benefit from process improvement, standards implementation, or both; and offer an opportunity for idea generation and collaboration.

Participants will benefit through increased understanding of industry capability and readiness to act; opportunity to offer input and provide direction on active and anticipated collaborative efforts.

Documents:



 Agenda/Minute


Topic (Leader)

Desired Outcome
Sub-topics, supporting documentation, additional resources

Meeting Minutes

1

Welcome, Antitrust and Introduction () 5 min.

Welcome the group -All were welcomed. Antitrust guidelines adherence confirmed.
2Minutes Taker () 1 min.A meeting taker has been selected.Brent Kemp will capture notes
3Ag Retail Energy - ~50 minutesGroup will finalize agenda for 21 Jan meet up, assign presenters, and plan for anticipated next steps

Energy Agenda (from December 2020)

  • Kickoff -  5 minutes   Jeff & Randy
    • Randy to share big picture of ag diagram, think about how energy fits in
    • Focus on the business issues today - steer wide of tech solutions at least to start
  • Introductions around the table?
  • Intro to Ag Gateway – 5 minutes - XXX
  • Pain Point discussion – lead by our group ~60 minutes
    • Start with identified list:
      • logistics - shipping, transport, ship docs, BoL (wholesale and retail)
      • meter reading and tank
      tracing,
      • tracking, (where are they, how much is in them - lessons learned from bulk and how that applies for customer implementation/customer data - something actionable versus informational - delivery trigger/keep full)
      • integration with existing supply chain data,
      • invoicing (multi-
      levels
      • level; wholesale and retail)
    • Open to the group for more discussion, issue identification
  • Assign Priorities – Jeff & Randy  15 minutes
  • Next steps – (Discussion of next call agenda, further brainstorming and introduction of tech solutions, etc.)  Brent Kemp  - 15 minutes

Review of discussion from prior calls:

Need and Scope:

  • Observation is that systems and processes for this line of business are antiquated
  • Some base standards of identification and message exchange do exist
    • NACS - National Association of Convenience Stores - product codes
    • X12 EDI 200-series messages for data exchange in distribution
    • Likely other codes and messages in use for regulatory touch points
  • Products:
    • Refined fuels - many different vendors but "commodity" level product set
    • Oil & Lube - seed-scale SKU set
    • Identification at the packaged product level only with lots of proprietary codes embedded in current barcoding
    • Randy advertised for the Crop Protection Identification session on Wednesday morning.
  • Messages:
    • Invoicing
    • meter readings and tank locations
    • loads and receiving
    • tank maintenance
    • Quantity of transactions - more than seed, consistency throughout the year

Current State:

  • Communication blast sent; follow up planned for next week
    • Identified contacts included int he in the mail blast
    • Individual outreach to The Equity, Southern States/GROWMARK completed
    • Feedback is to really focus on the business issues in the first call and keep technology solutions conversation to a minimum
  • ACTION: Case studies to be identified for communication along with the email next week
  • ACTIONS:
    • Second email blast week of  
    • Identify case studies to share in advance with new/prospective participants; could send to everyone in the second email blast - Mix Ticket? Seed - efficiency of ship notice and invoicing. GROWMARK study from the quick connect booklet. Brent to coordinate with Member Services.
    • Jacob to provide process diagram for wholesale/retail logistics, other flows
    • Randy and Jeff to review and revise "big picture" to make more energy friendly
    • All to provide any other contacts who should be invited based on conversations today
    • Brent to provide list of current registrants, companies to planning team by  
4

Other items () 

Discuss any additional items that came up during meeting that need to be addressed in another meet-up

Add energy call to ag retail meet up agenda for briefing, any final tweaks to agenda or presenters. No additional specific call needed at this time.

5Next Meeting ()Is there a need for another Meet-Up

Not at this time.

6Adjournment ()AdjournMeeting adjourned at  am  9:41 am Chicago time

Tasks/Action Items

WhoWhen AssignedWhatDeadline Status