Jul 15, 2020

This version:

Latest version:

Previous version:

Editor:

Please refer to the errata for this document, which may include some normative corrections.

Abstract

The AgGateway Digital Resources Development Process (DRDP) governs the process of producing and maintaining AgGateway’s Digital Resources.

Status of This Document

This is the Jul 15, 2020 version of the AgGateway Digital Resources Development Process.

This document has been approved by the AgGateway Board of Directors effective Jul 15, 2020 and has been endorsed by the AgGateway President as the AgGateway Digital Resource Development Process. It is a stable document and may be used as reference material or cited as a normative reference from another document. This policy was produced by the AgGateway staff.

Please report errors in this document to Member.Services@AgGateway.org. The list of known errors is public.

The English version of this policy is the only normative version.

Changes from Previous Version

Summary of Major Changes

1. Added support for derived Digital Resource derivation and maintenance (section 5)

2. Updated references to roles (e.g., Standards Director changed to COO or CTO).

3. Updated reference to organizational unit (e.g., PMC and DRC).

Detailed Changes

Details

Table of Contents

1. Overview

The AgGateway Digital Resources Development Process (DRDP) governs the process of producing and maintaining AgGateway’s Digital Resources.

2. Definitions

The following terms and definitions apply to this document and to the AgGateway Patent Policy [PATENT].

• AgGateway Member: Any individual or organization that has joined AgGateway, as well as any employee or designated representative (e.g., contractor) of such organizations.

• Call for Participation: A communication to AgGateway members that invites them to participate in a Working Group.

• Collaborating Digital Resources Body: A Digital Resources body with which AgGateway has formal agreement. The form of the agreement could be reciprocal membership, letter-of-intent, memorandum of understanding, etc.

• COO: AgGateway's Chief Operating Officer

• CTO: AgGateway’s Chief Technology Officer

• Digital Resource: Refers to any digital content developed with the intent of assisting companies with implementing electronic connectivity between systems and devices within their own company, and between their company and other companies. Digital Resource includes standards, guidelines, communications tools, project-management tools, implementation tools, and requirements or proposals passed on to a Collaborating Digital Resources Body.

• Draft Revised Digital Resource: A digital resource that was initially produced by the DRC by copying a Digital Resource for the purposes of updating it.

• DRC: AgGateway’s Digital Resource Center.

• Member Submission: One or more documents developed outside of the AgGateway Digital Resources Development Process and Information about the documents, provided by the Submitter. See section 7.

• PMC: AgGateway’s Portfolio Management Center

• Proposed New Digital Resource: Any digital resource produced by a Working Group that the Working Group delivers to the DRC with the intent that the DRC will approve and publish it as a Digital Resource.

• Proposers: One or more AgGateway Members who develop a Working Group charter and submit it to the COO.

• Submitter: See section 7.

• WG: Working Group

• Working Group: An AgGateway organizational unit that produces Digital Resources.

3. Main Success Scenarios for High-Level Process Definitions

By main success scenario we mean a primary and exception-free process scenario. Greater detail is provided in the process diagrams in sections 4.

3.1 AgGateway Creates New Digital Resources

1. Proposers develop a Working Group charter and submit it to the COO.

2. The COO recommends charter approval and submits it to the AgGateway President.

3. The AgGateway President approves the charter and communicates approval to the COO.

4. The COO communications approval to the Proposers.

5. The COO issues a Call for Participation.

6. Interested AgGateway Members respond to the Call for Participation by affirmatively joining the Working Group.

7. The COO convenes the first meeting of the Working Group during which a Working Group Chair, Vice Chair, and other charter-specified roles are selected.

8. The Working Group conducts its work in accordance with the charter.

9. At any point the Working Group has produced a deliverable that it determines is ready to be delivered to the DRC, it does so via the PMC. At this point the DRC has a Proposed New Digital Resource.

10. The DRC reviews the Proposed New Digital Resource.

11. The DRC approves the Proposed New Digital Resource in a meeting in which the CTO participates.

12. The DRC determines whether or not a public review period is in the best interest of its membership, and if so, conducts one. The CTO may override a decision by the DRC to not conduct a public review, in which case AgGateway conducts a public review. In the event that the Collaborating Digital Resources Body conducts a public review as part of its process, the CTO may adjust the process specified in section 3.1 in order to conduct a coordinated public review with the Collaborating Digital Resources Body with the objective of reducing the overall elapsed time to publication.

13. The DRC publishes the Proposed New Digital Resource as a Digital Resource.

3.2. AgGateway Updates Existing Digital Resource

1. One or more AgGateway Members (Proposers) delivers a written proposal to change an existing Digital Resource to the DRC.

2. The DRC reviews the proposal.

3. The DRC approves the proposal in a meeting in which the CTO participates. The CTO may determine that such an update should be developed in the context of a WG, effectively following the process specified in section 3.1, obviating the remaining steps in this section.

4. The DRC updates the applicable Draft Revised Digital Resource.

5. The DRC publishes the Draft Revised Digital Resource as a Digital Resource.