2017-11-09 Cross Council Business Rules Meeting Agenda/Minutes


 Lori EdwardsSyngentaChair/Leader
 X Marilyn HunterAgGateway Staff Support
 XEric HoefingACSARC/SC
 X Mike SmithXS, Inc. APC 
 X Mike CarrabineIRMCNC
XClay MayerSyngentaCPC
 XJulie BenickWinfield United CPC
XKay CampeRosen'sCPC
 X Matt GarciaSyngenta CPC 
XJulie BaumanMonsantoCPC/SC
Mike ThronsonControl Systems GFC
 X Dennis DaggettProAg PAC
X Shannon HaringxSyngentaPAC
 X Ann Vande Lune Key CooperativeARC/ SC
XAnthony JamesSyngentaSC
XJeff BeldingRiceTecSC
XTheresa SmithBASFSCC
 X Mike BallJR Simplot  
 XJeff Baader CF Industries  
 XDan  Next Chapter  
 XMike Thronson Control SS, Inc  
Randy Fry Ceres, Solutions  ARC/SC 
Denise Monsanto  

 Meeting Information


8:30 am PDT

90 minutes

Annual Conference


Access Code


Task Force:

PurposeTo see where the various council segment implementation business could be harmonized.  The group will review draft harmonization document noting those similar where a merge or modification can occur.  

Responsibilities:  Meet, discuss and recommend any changes or additions to the new harmonized business rules document.  

Deliverables: Team will deliver a Cross-Council Harmonized Business Rules document to be stored on the wiki page with the other reference documents.  This document will be managed by the Standards & Guidelines Committee.  The document will be noted with the modification, date of modification and members participating in the review.  The plan is to have this completed to be reviewed and approved by the Crop Nutrition, Crop Protection, Feed, Seed, AgRetail, Specialty Chem and Allied Providers Councils by Annual Conference 2018.


Topic (Leader)

Desired Outcome

Pre-Meeting Notes and Links to Supporting Resources

Meeting Minutes

1Anti-Trust (Leader)

Each participant indicates that he/she understands and agrees to abide by the AgGateway Anti-Trust Policy, or leaves the meeting.

 All agreed when signing in to conference
2Any new members identifiedIf anyone has joined new to the task forceRequested attendees to notify Lori if they will not be a permanent member of the task force.  Randy Fry and Denise indicated as such.
3Meeting MinutesMeeting minutes note taker assigned   Anthony James, Syngenta
4Meeting Agenda (Leader)The team understands the agenda, adjusting it as necessary. Agenda agreed
5Review Action Items from prior meetingsUpdate in Tasks/ActionsDocumented in Table Below
6Review CharterMembers voice comments regarding charterCharter discussed and changes noted in actions below
7Review Business Rules form

Discuss ways of working and start review of business rules



Lori to be responsible to keep document updated

Need to Establish that there is accurate representation across councils

Have a defined schedule on what lines are to be reviewed to allow representatives to review offline

Suggestion: TF to create new lines to direct towards certain identifiers (GLN, GTIN, EBID)

Suggestion: Add rules to charter creation instruction that includes checking the x-council rules

8 Discuss next steps (requirements gathering, process, assignment of tasks)(Leader)

Document next steps

Pre-meeting notes and links to resources supporting the topic discussion

 See actions below
9Other itemsDiscuss any additional items that came up during meeting NA
10Next MeetingThe team aware of the next meeting date and time and recurring meeting schedule. TBD via doodle
11AdjournmentAdjourn - time10am PST 

Tasks/Action Items

WhoWhen AssignedWhatDeadline Status
Lori2017-11-09Include all Councils in the Charter2017-11-16
Lori   2017-11-09CP Council to present charter to leadership 2018-01-15 
Marilyn  2017-11-09Cross-Council Wiki setup2017-11-30 
Lori 2017-11-09 Figure out how to get rules linked to Click 2018-01-30
 Lori 2017-11-09Inquire with Jim Wilson about how best to organize the harmonization structure   2018-01-30 
Eric 2017-11-09Assist in working through the tech portion / translation of the business rules  2018-01-30 
 Lori 2017-11-09List out each segment rather than all   2017-11-30 
Lori 2017-11-09need to look at adding a status field / column  2017-11-30 
 Marilyn 2017-11-09XRP vs CN → Add XRP to AgGlossary  2017-12-15  
 Lori 2017-11-09Add AgRetail in read first statements  2017-11-30 
 Lori 2017-11-09Go back and highlight differences between rules in order for members to compare offline  2017-11-30 
 Lori 2017-11-09

Send out a doodle poll for meeting times with an every other week occurrence  

**Note - this has been done for the first meeting, need to schedule remainder based on best day / time starting in January